Introduction

Welcome to this module dedicated to the role of letters of recommendation in your application process. These letters serve as a crucial element of your application by providing valuable external perspectives from qualified individuals.

If you’ve ever considered letters of recommendation to be solely your professors’ responsibility, this course will transform that perspective. We’ll equip you with the knowledge and strategies to effectively guide your professors in harnessing the full potential of this critical component in your application.

Module 1: Who to ask?

The first step in this process is determining who should write your letters of recommendation. This is a pivotal decision, as it can significantly impact your application’s success. You need recommenders who not only know you well but are also respected by the admissions committee. 

When it comes to dual degree applications, you’ll typically require one to three letters, often from professors, though professional references can be an option. We’ll provide valuable insights on how to select the right recommenders in this module.

 

  • Choose someone who knows you well: This is crucial. Seek out a professor who can speak knowledgeably about your strengths as a student and how they relate to your future in the dual degree program. The more specific examples they can provide, the more persuasive your application becomes. Foster strong connections with your professors and select those who are most familiar with your abilities.
  • Ensure their full support: Given the fierce competition in dual degree applications, it’s essential to have recommenders who can write highly supportive letters. If you sense any reservations from them, it might be wise to consider alternative recommenders.
  • Consider language fluency: Most recommendations will need to be written in English. Choose professors comfortable with the language or plan for translation to ensure clear communication.
  • Think strategically about their subject: Select your recommenders with your program’s content in mind. For instance, if your high school curriculum leans toward scientific subjects, consider approaching a professor from the social sciences department to vouch for your strong interest and knowledge in those areas, as you will be studying them as part of the dual degree. If you’ve faced challenges in any specific subject in the past, consider asking that subject’s professor to highlight your progress and positive attitude.
  • Plan B: Always have a backup plan for recommenders in case your initial choices are unable to provide letters. Discuss this with your professors well in advance.

 

🌟 Tips:

Think of your letters of reference as a way to complement the other materials in your application. You inevitably will not be able to write about every informative experience you have had in high school. As a result, you can strategically request recommendations from mentors or supervisors that will highlight a particular experience or strength not adequately covered elsewhere in your application.

Academic references do not need to be written from teachers who have given you the highest grades. Rather, the best letters of recommendation will be written from teachers who know you best and can provide specific examples about your approach to learning and performance in the classroom. You may very well want to request a letter from a teacher who taught a subject that was difficult for you and you earned a lower grade in comparison to a teacher who gave you a better grade but never interacted outside of class. Although this may seem unintuitive, there is a good reason for it. If you worked very hard at a difficult subject (frequently going to office hours, being attentive in class, diligently completing your homework, etc.), that teacher can testify to your work ethic, resilience, and growth-mindset. Admission officers know that students will struggle with some subjects more than others. What they care about more than your GPA is knowing that you can persist through academic challenges. A letter of recommendation is a great way to demonstrate these positive attributes!

Module 2: When to ask?

Timing is essential in the recommendation process. While it’s beneficial to initiate discussions about your dual degree project as early as possible, we recommend approaching your professors formally at least a month before your application deadline (more if translation is necessary).

  • Set a deadline: Request your recommenders to complete their letters a few days before the application deadline. Send regular reminders and offer assistance if they encounter any difficulties in the submission process.
  • Communication: Inform your recommenders that you’re available for any questions or concerns they may have. Be open to scheduling in-person check-ins to address their queries about the recommendation process or your application.

Module 3: Guiding Your Recommenders

In this module, we emphasize the importance of providing clear guidance to your recommenders, who are like key players in a strategic game where the goal is to enhance your application. By ensuring they understand your objectives and align their recommendations with your goals, you can boost your chances of success. Here are some tips on how to lead your team to victory.

Share Your Application with Your Recommenders

Even if your application isn’t fully finalized, sharing a draft with your recommenders can help them grasp your key highlights and motivations for the program. You can also invite their feedback to gain helpful insights into your application content.

Design a Roadmap for Your Recommenders

When approaching your recommenders, make their task more manageable by creating a concise roadmap with essential information and include it in your email. This roadmap should encompass:

  • About the Program: Key details about the dual degree program, such as the involved universities, specific classes of interest, and the language of instruction. Don’t hesitate to provide a link to the dual degree program’s website for additional information.
  • The Selection Process: Clarify critical information and deadlines related to the selection process. Specify all the materials you are providing and the number of recommendation letters you intend to submit. This helps recommenders understand their role in your application and prevents redundancy, such as restating specific grades if transcripts are already being submitted.
  • Your Interest in the Program: Succinctly summarize your reasons for applying to the program to give recommenders a comprehensive understanding of your project.
  • Your Recommender’s Contribution: This is the most crucial part. You want your recommenders to address two aspects:
  1. a) Your current academic success, which helps the admission committee predict your future academic achievements
  2. b) Personality traits that will make you an active member of the dual degree community, including curiosity, open-mindedness, leadership, integrity, humility, and collaboration. Provide guidance to your recommenders to include both of these aspects in their letters and remind them of specific examples from their classroom experiences that showcased these qualities. Encourage them to add anything they find relevant. Depending on the recommender’s personality, offer flexibility while guiding them with concrete examples, especially if you come from a larger group of students and don’t receive as much one-on-one attention as those in smaller schools.

Guide Them on Style

If your professors are unfamiliar with the Anglo-Saxon higher education system, advise them to use highly laudatory language in their letters of recommendation. Encourage them to employ numerous superlatives and focus solely on your strengths. While it’s intellectually respectable to acknowledge a student’s strengths and weaknesses, the expectation from recommenders is to emphasize your exceptional qualities and unconditional support from your high school professors. Anything less than this might not work in your favor during the selection process.

Here is an example of the language commonly used in successful letters of recommendation to further enhance your understanding of the recommended style:

ddc11

Module 4: Reaching Out To Recommenders

With your application materials and guidance in hand, you are now ready to reach out to recommenders. You can either ask your recommenders for a letter in-person or through a well-drafted email. You can use the following academic and non-academic templates to draft your requests. Reminder: do not just copy and paste this template! Make sure to tailor your email to the teacher or mentor you are asking!

 

Academic Reference Email Template: 

 

Dear [Mr./Ms./Mrs./Dr.] [Last Name],

I hope you’re doing well! I’m writing to ask if you would be willing to write me a letter of recommendation for my college applications.

I’ve really appreciated having you as my [subject] teacher, and your class had a big impact on me. The support and guidance you’ve offered throughout the year have meant a lot, and I believe you could speak to both my work ethic and character in a way that would really help strengthen my applications.

If you’re open to writing a letter, I’d be very grateful. I’d be happy to share more details, like my resume, a list of the colleges I’m applying to, or anything else that would be helpful.

Thank you so much for considering this—I truly appreciate your time and support.

Sincerely,
[Your Full Name]

 

Non-Academic Reference Email Template: 

Dear [Coach/Mr./Ms./First Name] [Last Name],

I hope you’re doing well! I’m reaching out to ask if you would be willing to write me a letter of recommendation for my college applications.

Being part of [team/organization/job/club] has been a really important part of my high school experience, and I’ve learned so much from your leadership. I’ve appreciated your support and the opportunities you’ve given me to grow, and I think you could provide a meaningful perspective on who I am outside the classroom.

If you’d be willing, I would really appreciate your help. I can provide more details—like my resume or a list of schools I’m applying to—if that would be helpful.

Thank you so much for considering this. I’m really grateful for your support!

Best,
[Your Full Name]

Conclusion

Choosing your recommenders wisely and effectively communicating with them are vital steps in obtaining strong letters of recommendation. This process takes time, so don’t leave it to the last minute; start early to secure the best recommendations for your dual degree program application.